Overview of the role
We are looking for a detail-oriented and organized Sales Admin Executive to support our Commercial Vehicles sales team in Qatar. The Sales Admin is responsible for providing critical administrative support to the sales team, ensuring the smooth execution of the end-to-end sales process, from proposal to vehicle delivery, while maintaining a high standard of internal coordination and customer experience.
About the team
You’ll be part of the Commercial Vehicles sales operations team. You will closely collaborate with Sales Consultants, logistics coordinators, and back-office support departments to deliver a seamless and professional sales admin experience.
What you will do
- Ensure all sales documentation is complete and compliant with SOPs, including approvals, customer submissions, and system records
- Support Sales Consultants with deal processing: sales order creation, chassis tagging, PDI coordination, logistics tracking, and invoice preparation
- Coordinate with internal departments such as Finance, PDI, and bodybuilders/fabrication partners to ensure timely flow of information and vehicle readiness
- Liaise between Sales Managers and consultants for quotations, issues, and internal processes
- Escalate documentation or delivery issues promptly to ensure minimal impact on customer delivery timelines
- Maintain and present accurate sales reports, dashboards, and consultant performance data on time
- Respond to internal and external requests related to SOPs, sales status, and administration with clarity and professionalism
Required skills to be successful
- Excellent coordination and follow-up skills with a customer-first attitude
- Ability to handle fast-paced administrative responsibilities accurately
- Strong knowledge of sales processes, reporting, and vehicle delivery workflows
- Skilled in using MS Office tools, especially Excel and PowerPoint for data handling and reporting
- Effective communicator in English (Arabic is a plus)
What equips you for the role
- High School Diploma or equivalent required
- Minimum of 3 years of administrative experience, preferably in sales, customer service, or commercial vehicles sector
- Proficiency in MS Office (Word, Excel, PowerPoint); ICDL or similar certification preferred
- Strong interpersonal skills, time management, and attention to detail
- Experience working in a dealership, distributor, or automotive environment is a plus
